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PART TIME--Facilities Maintenance Coordinator

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Date: Dec 5, 2018

Location: Wichita, KS, US, 67206

Company: FlightSafety International

Requisition 13398

LC-FACILITIES

Non Exempt GRD 07

05/23/08

Revised: 05/23/2008

1 of 9

FlightSafety International

Proprietary Information. All rights reserved.

FLIGHTSAFETY INTERNATIONAL

JOB TITLE: Facility Maintenance Coordinator

POSITION STATUS: Non-Exempt

LOCATION: Learning Center(s)

DEPARTMENT: Facilities

SUPERVISES: N/A

REPORTS TO: Manager/Supervisor, FTD

(Center Manager/Assistant Ctr Mgr)

BASIC FUNCTION:

The Facility Maintenance Coordinator is primarily responsible for maintaining the interior

and exterior of the Center’s building and grounds in a clean, safe and sanitized manner,

by performing the following duties:

NOTE: It is usual that custodial/janitorial duties are performed by an outside vendor

and that this position monitors the effectiveness of those services. Circumstances may

necessitate this position handling those “custodial” activities from time to time, as noted.

ESSENTIAL DUTIES AND RESPONSIBILITIES: The following duties are essential

to the successful and satisfactory performance of this job. Other duties may be

assigned.

FlightSafety Learning Centers provide training and support to Customer and Clients 24

hours a day, 7 days a week, 365 days a year. Learning Center instructors may be

scheduled at varying times and days to support the Customer needs.

NOTE: This position performs duties outside normal business office hours on an ‘as

needed’ basis, as required.

Facility - Exterior:

Inspect grounds and arrange for policing of areas, particularly outside smoking

areas, as needed.

Remove empty boxes placed outside Center building for pick-up; ensure that

walkway areas are free of trash and other extraneous materials for safety

assurance; keep common grounds neat and orderly.

Act as liaison with landscaping contractors, as needed, regarding general mowing,

weeding, decorative shrubs and plants, fertilizing and watering program or sprinkler

system.

LC-FACILITIES

Non Exempt GRD 07

05/23/08

Revised: 05/23/2008

2 of 9

FlightSafety International

Proprietary Information. All rights reserved.

Act as liaison with specialized vendors, as needed, regarding pest (i.e. termite or

wasps) and/or bird control.

Reset automatic sprinkler system, as required.

Facility - Interior:

Maintain break rooms in clean and fresh condition throughout the day i.e. the

following: (NOTE: These could be tasks completed by the janitorial service and

monitored by this position.)

o clear trash bins and replace bags

o clean eating and food preparation surfaces

o provide freshly made coffee

o replenish paper supplies (plates, cups, eating utensils, napkins, paper towels,

condiments

o empty and refill ice cube trays (if applicable)

o set up tables and chairs, as needed

o dust, mop, and vacuum designated areas as needed

Inspect common areas (hallways, reception area, self learning room, lounges,

restrooms, etc.) for general condition upon daily arrival; correct discrepancies

immediately.

Remove trash and empty boxes from classrooms, briefing rooms, offices, and

Simulator bays.

Check restrooms/lounge/kitchen area throughout the day for general tidiness and

cleanliness.

Clean and sanitize, or arrange for those activities, for all restrooms and kitchen

areas, including refrigerators, garbage disposals, icemakers, sinks and microwaves.

Maintain coffee machines in all areas, check ice dispensers and other vending

machines in all areas; report discrepancies and order supplies, as required.

Organize and stock storerooms with supplies to avoid unnecessary shortages in

paper products, light bulbs, cleaning and air freshening materials, etc.

Restock kitchen(s)/restroom(s)/Staff Lounge supplies, as needed.

Respond to plumbing problems in restrooms and kitchen areas to stop water

overflows (if applicable). Take actions within his/her level of expertise to stop further

water damage, call plumbing contractor and mop up freestanding water.

LC-FACILITIES

Non Exempt GRD 07

05/23/08

Revised: 05/23/2008

3 of 9

FlightSafety International

Proprietary Information. All rights reserved.

Perform minor building maintenance and routine painting, plumbing, electrical, and

other related maintenance activities.

Perform minor touchup painting and wallpaper repairs, hang pictures, replace light

bulbs, mop wet spills, vacuum dry spills, floor waxing (if applicable) and conduct

minor building maintenance.

Equipment Test/Inspection Activities:

Responsible for inspections (i.e. Fire Extinguishers, Workers Compensation

Insurance, etc.) and record keeping of weekly and monthly HVAC System, as

needed.

Conduct Preventive Maintenance and test of fire sprinkler system, if applicable.

Monitor any failures of fire sprinkler system and report malfunctions to sprinkler

systems specialists; immediately notify management of any malfunctions and action

taken to correct them, if applicable.

Monitor Fire Alarm System and report problems to security system vendor;

immediately notify management of any malfunctions and action taken to correct

them, if applicable.

Monitor Security Alarm System and report problems to security system vendor;

immediately notify management of any malfunctions and action taken to correct

them, if applicable.

Teamwork – Internal & External Activities:

Internal:

Assist FTD Manager/Supervisor with Occupational Safety and Health Administration

(OSHA) compliance to standards, documentation, etc. and Environmental Protection

Agency (EPA) rules and guidelines, as requested by the Manager/Supervisor.

Advise Manager/Supervisor, FTD and/or other Learning Center (LC) management

and Accounting department regarding need for major repairs or additions to lighting,

heating and ventilating equipment, structure of building, and any major work or

repair to landscaping or property that might require outside contractor assistance.

Research and submit requests for repair and/or purchase of maintenance and/or

cleaning equipment.

Act as liaison with approved contractors/vendors in arranging repair or other

services, as approved.

LC-FACILITIES

Non Exempt GRD 07

05/23/08

Revised: 05/23/2008

4 of 9

FlightSafety International

Proprietary Information. All rights reserved.

Coordinate budget requirements for facility upkeep and assist managers in

development of yearly budget.

Submit cost-savings suggestions to Assistant Manager when appropriate.

Maintain service records on all major equipment, such as HVAC.

Plan “planting program”, with the approval of appropriate Center management, for

each spring and fall; coordinate “planting program” with approved landscaping

vendor.

External:

Act as liaison/coordinator during bid process for any outside providers of special

maintenance needs.

Interact with landscaping/lawn care contractor(s) regarding maintenance of Center’s

grounds, as needed. (See also “planting program” and “Facility Exterior”.)

Interact with approved contractors/vendors in arranging repair or other services, as

needed.

The following activities are associated with overseeing the activities of facility

maintenance/cleaning personnel provided through an “outside vendor”.

o Maintain a work schedule for maintenance and cleaning employees; coordinate

their activities to provide optimum service with a minimum of distraction and

disturbance to the orderly operation of the LC.

o Develop working checklists for daily, weekly and monthly cleaning tasks.

o Maintain weekly, monthly and quarterly checklists for periodic maintenance tasks

and routines for facility’s utility equipment and grounds keeping tasks.

o Inspect completed work for quality control.

o Record employees’ hours worked and maintain time cards/time sheets as

directed by appropriate Center management.

o Resolve on-the-job issues or problems encountered during the performance of

duties by maintenance/cleaning employees. Interact with appropriate Center

management to resolve more serious issues.

o Issue sufficient supplies and equipment for the necessary completion of

maintenance and cleaning tasks.

o Monitor general knowledge and skills of personnel regarding safety habits in use

of equipment and cleaning agents; mentor and train in areas of deficiencies.

Clean and sanitize, or arrange for those activities, for all restrooms and kitchen

areas, including refrigerators, disposals, icemakers, sinks and microwaves.

NOTE: This is a repeat of tasks under “Facility Interior” that might indicate a need to

monitor the work completed by an outside janitorial service.

LC-FACILITIES

Non Exempt GRD 07

05/23/08

Revised: 05/23/2008

5 of 9

FlightSafety International

Proprietary Information. All rights reserved.

Documentation/Reports Activities:

Maintain an approved list of contractors/vendors who can be called upon to help

facilitate any needed repairs, i.e. HVAC, plumbing, electric, masonry, carpeting,

carpentry, grounds keeping, as needed.

Maintain service records on all major equipment, such as HVAC; provide to auditors,

as needed.

Maintain current mechanical and electrical schematic drawings of the building.

Purchase building maintenance supplies and pick up from supplier, when necessary.

Daily Responsibilities:

Maintain FlightSafety International's commitment to Customer satisfaction while

performing job duties.

Interact within a cooperative environment through beneficial behavior, commitment

to common goals, contribution to problem solving, communication of ideas and

suggestions, and encouragement to other employees and departments.

Accountable for the security of FlightSafety International materials, projects and

business information regarding the methods and techniques used in the production

and usage of FlightSafety International products.

Accountable for the accuracy and completeness of assigned tasks.

Able to adhere to a work schedule including prompt and regular attendance.

Report, on a timely basis, any safety hazards observed in work area, equipment,

and/or building to appropriate person(s) for correction.

Participate in the Quality Management System (QMS) activities at assigned site and

adhere to the processes related to accomplishing the site's QMS goals.

Support FlightSafety International's, and its subsidiaries', commitment to ethical

behavior by basing our priorities on lawful and ethical conduct as we deal with coworkers,

Customers, vendors and others in all of our operations. (See Sarbanes-

Oxley Act of 2002)

LC-FACILITIES

Non Exempt GRD 07

05/23/08

Revised: 05/23/2008

6 of 9

FlightSafety International

Proprietary Information. All rights reserved.

OTHER DUTIES AND RESPONSIBILITIES:

The following duties may, or may not, be applicable at the individual Learning

Center. Mark through those phrases that DO NOT APPLY to your Center.

Prioritize workflow on a daily, weekly and monthly basis.

Attend, facilitate and/or research training to increase skills applicable to job

position and workplace issues.

Schedule periodic maintenance of FlightSafety International’s Company

vehicle(s) and arrange for delivery to and from off-site facilities for that

maintenance. Maintain records/documentation of all company automobiles and

their maintenance schedule; perform all preventative care, keep fueled, clean,

etc.

Run business errands as directed, which may include transporting clients, using

the company vehicle.

Perform general maintenance on office furniture; assemble new purchases of

office equipment/furniture; move and arrange office equipment/furniture, as

needed.

Make purchases at local “club member” warehouses for items needed in

kitchen/break areas and/or for special “Client/Customer” events.

Responsible for set-up prior to scheduled “Welcome” events for Clients and for

pick-up and restoring area to “normal” configuration.

Purchase fresh fruit and supplies for communal lounge.

Unload supplies from delivery trucks, as directed.

Clean floor of both Simulator and Simulator bay. This function might also be

handled through the use of a more extensive Addendum.

SUPERVISORY RESPONSIBILITIES:

N/A, or on a day-to-day basis

LC-FACILITIES

Non Exempt GRD 07

05/23/08

Revised: 05/23/2008

7 of 9

FlightSafety International

Proprietary Information. All rights reserved.

CONTACTS: The employee must display a service-oriented demeanor to both

internal and external contacts and promote a positive image of FlightSafety

International while performing the duties of the job.

INTERNAL - All FlightSafety International Employees

EXTERNAL - Customers, vendors and general public

QUALIFICATION REQUIREMENTS: The requirements listed below are

representative of the knowledge, skill and/or ability required.

EDUCATION AND/OR EXPERIENCE: (Minimum Requirements)

High school diploma or Certificate of High School Equivalency (G.E.D. -

demonstrated satisfactory performance in the General Educational Development

Testing Program) with two to three (2-3) years’ related experience and/or

training; or equivalent combination of education and experience.

One (1) year’s experience in supervisory/management capacity of two (2) or

more employees.

CERTIFICATES, LICENSES OR REGISTRATIONS:

Valid Driver’s License, where applicable.

Any general licensing regarding electrical, plumbing, HVAC or other mechanical

skills would be preferable, but not required.

OTHER SKILLS AND ABILITIES:

Fluency in English, through both verbal and written communications; able to

speak, understand, read and write

Excellent verbal and written communication skills.

Excellent organization skills

Ability to interact with various levels of management in a professional manner

Ability to adapt to changing schedules and high-pressure situations

Ability to read and interpret documents such as safety rules, operating and

maintenance instructions, and procedure manuals.

Ability to read and interpret mechanical and electrical schematic drawings.

LC-FACILITIES

Non Exempt GRD 07

05/23/08

Revised: 05/23/2008

8 of 9

FlightSafety International

Proprietary Information. All rights reserved.

EQUIPMENT KNOWLEDGE AND SKILLS:

Knowledge of and ability to use basic shop tools, i.e. drills, hammers, wrenches,

etc.

IBM PC and/or compatible computer with printer (entry level proficiency)

Various office equipment: FAX, Copier, and Multi-line Telephone

SOFTWARE KNOWLEDGE AND SKILLS:

General knowledge of the following software: MS Word, MS Excel, MS

PowerPoint and MS Outlook

Database: - MS Access, preferred

Other software programs may be required, as needed.

PHYSICAL DEMANDS AND WORK ENVIRONMENT: The physical demands and

work environment described here are representative of those that must be met

and/or encountered by an employee to successfully perform the essential

functions of this job. Reasonable accommodations may be made to enable

individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to use hands

to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee

may be required to stand; walk; sit; climb or balance; and stoop, kneel, crouch, or crawl.

Specific vision abilities required by this job include close vision, distance vision, color

vision, peripheral vision, depth perception, and the ability to adjust focus.

The employee must regularly lift and/or move up to 10 pounds and frequently lift and/or

move up to 25 pounds.

The noise level in the work environment is usually moderate.

LC-FACILITIES

Non Exempt GRD 07

05/23/08

Revised: 05/23/2008

9 of 9

FlightSafety International

Proprietary Information. All rights reserved.

FlightSafety International is dedicated to creating and

preserving a cooperative work environment and to

management’s responsibility to evaluate work equitably

and to reorganize the business structure and work

assignments when necessary.

This job description in not an employment agreement or contract. Management has the

exclusive right to alter this hob description at any time without notice.

My signature indicates that I have read, fully understand and accept the job

requirements as set forth in this job description and am committed to the job

responsibilities and the cooperative environment.

__________________________________

(Print Name)

__________________________________ __________________________

(Signature) (Date)

NOTE: All references to regulatory requirements are based on the training Certificate(s)

held by the Learning Center(s) or by FlightSafety International, and on all FlightSafety

International Policies and Procedures.

Created: 06/30/1995

Revised: 04/23/1997

Revised: 06/27/1997

Revised: 02/23/1999

Revised: 11/04/1999

Revised: 12/06-14/1999

Revised: 08/11/2000

Revised: 12/28/2004

Revised: 08/23/2005

Revised: 02/02/2007

Revised: 10/16/2007

Revised: 04/21/2008

FlightSafety is an Equal Opportunity Employer/Vet/Disabled.


Nearest Major Market: Wichita