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Part Time Facility Maintenance Coordinator

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Date: Feb 1, 2019

Location: St. Louis, MO, US, 63134

Company: FlightSafety International

Requisition 13309

Location: St. Louis LC (0019)  St. Louis , Missouri 63134 , United States (US)

Part Time Facilities Maintenance Technician



The Facility Maintenance Coordinator is primarily responsible for maintaining the interior and exterior of the Center’s building and grounds in a clean, safe and sanitized manner, by performing the following duties:


NOTE: It is usual that custodial/janitorial duties are performed by an outside vendor and that this position monitors the effectiveness of those services. Circumstances may necessitate this position handling those “custodial” activities from time to time, as noted.


ESSENTIAL DUTIES AND RESPONSIBILITIES: The following duties are essential to the successful and satisfactory performance of this job. Other duties may be assigned.


NOTE: This position performs duties outside normal business office hours on an ‘as needed’ basis, as required.


Facility - Exterior:

  • Inspect grounds and arrange for policing of areas, particularly outside smoking areas, as needed.
  • Remove empty boxes placed outside Center building for pick-up; ensure that walkway areas are free of trash and other extraneous materials for safety assurance; keep common grounds neat and orderly.
  • Act as liaison with landscaping contractors, as needed, regarding general mowing, weeding, decorative shrubs and plants, fertilizing and watering program or sprinkler system.
  • Act as liaison with specialized vendors, as needed, regarding pest (i.e. termite or wasps) and/or bird control.
  • Reset automatic sprinkler system, as required.


Facility - Interior:

  • Maintain break rooms in clean and fresh condition throughout the day i.e. the following: (NOTE: These could be tasks completed by the janitorial service and monitored by this position.)
  • Clear trash bins and replace bags
  • Clean eating and food preparation surfaces
  • Provide freshly made coffee
  • Replenish paper supplies (plates, cups, eating utensils, napkins, paper towels, condiments
  • set up tables and chairs, as needed
  • Dust, mop, and vacuum designated areas as needed
  • Inspect common areas (hallways, reception area, self learning room, lounges, restrooms, etc.) for general condition upon daily arrival; correct discrepancies immediately.
  • Remove trash and empty boxes from classrooms, briefing rooms, offices, and Simulator bays.
  • Check restrooms/lounge/kitchen area throughout the day for general tidiness and cleanliness.
  • Clean and sanitize, or arrange for those activities, for all restrooms and kitchen areas, including refrigerators, garbage disposals, icemakers, sinks and microwaves.
  • Maintain coffee machines in all areas, check ice dispensers and other vending machines in all areas; report discrepancies and order supplies, as required.
  • Organize and stock storerooms with supplies to avoid unnecessary shortages in paper products, light bulbs, cleaning and air freshening materials, etc.
  • Restock kitchen(s)/restroom(s)/Staff Lounge supplies, as needed.
  • Respond to plumbing problems in restrooms and kitchen areas to stop water overflows (if applicable). Take actions within his/her level of expertise to stop further water damage, call plumbing contractor and mop up freestanding water.
  • Perform minor building maintenance and routine painting, plumbing, electrical, and other related maintenance activities.
  • Perform minor touchup painting and wallpaper repairs, hang pictures, replace light bulbs, mop wet spills, vacuum dry spills, floor waxing (if applicable) and conduct minor building maintenance.


Equipment Test/Inspection Activities:

  • Responsible for inspections (i.e. Fire Extinguishers, Workers Compensation Insurance, etc.) and record keeping of weekly and monthly HVAC System, as needed.
  • Conduct Preventive Maintenance and test of fire sprinkler system, if applicable.
  • Monitor any failures of fire sprinkler system and report malfunctions to sprinkler systems specialists; immediately notify management of any malfunctions and action taken to correct them, if applicable.
  • Monitor Fire Alarm System and report problems to security system vendor; immediately notify management of any malfunctions and action taken to correct them, if applicable.
  • Monitor Security Alarm System and report problems to security system vendor; immediately notify management of any malfunctions and action taken to correct them, if applicable.


Teamwork – Internal & External Activities:


  • Assist FTD Manager/Supervisor with Occupational Safety and Health Administration (OSHA) compliance to standards, documentation, etc. and Environmental Protection Agency (EPA) rules and guidelines, as requested by the Manager/Supervisor.
  • Advise Manager/Supervisor, FTD and/or other Learning Center (LC) management and Accounting department regarding need for major repairs or additions to lighting, heating and ventilating equipment, structure of building, and any major work or repair to landscaping or property that might require outside contractor assistance.
  • Research and submit requests for repair and/or purchase of maintenance and/or cleaning equipment.
  • Act as liaison with approved contractors/vendors in arranging repair or other services, as approved.
  • Coordinate budget requirements for facility upkeep and assist managers in development of yearly budget.
  • Submit cost-savings suggestions to Assistant Manager when appropriate.
  • Maintain service records on all major equipment, such as HVAC.
  • Plan “planting program”, with the approval of appropriate Center management, for each spring and fall; coordinate “planting program” with approved landscaping vendor.



  • Act as liaison/coordinator during bid process for any outside providers of special maintenance needs.
  • Interact with landscaping/lawn care contractor(s) regarding maintenance of Center’s grounds, as needed. (See also “planting program” and “Facility Exterior”.)
  • Interact with approved contractors/vendors in arranging repair or other services, as needed.


The following activities are associated with overseeing the activities of facility maintenance/cleaning personnel provided through an “outside vendor”.

  • Maintain a work schedule for maintenance and cleaning employees; coordinate their activities to provide optimum service with a minimum of distraction and disturbance to the orderly operation of the LC.
  • Develop working checklists for daily, weekly and monthly cleaning tasks.
  • Maintain weekly, monthly and quarterly checklists for periodic maintenance tasks and routines for facility’s utility equipment and grounds keeping tasks. Inspect completed work for quality control.
  • Record employees’ hours worked and maintain time cards/time sheets as directed by appropriate Center management.
  • Resolve on-the-job issues or problems encountered during the performance of duties by maintenance/cleaning employees. Interact with appropriate Center management to resolve more serious issues.
  • Issue sufficient supplies and equipment for the necessary completion of maintenance and cleaning tasks.
  • Monitor general knowledge and skills of personnel regarding safety habits in use of equipment and cleaning agents; mentor and train in areas of deficiencies.
  • Clean and sanitize, or arrange for those activities, for all restrooms and kitchen areas, including refrigerators, disposals, icemakers, sinks and microwaves.

NOTE: This is a repeat of tasks under “Facility Interior” that might indicate a need to monitor the work completed by an outside janitorial service.


Documentation/Reports Activities:

  • Maintain an approved list of contractors/vendors who can be called upon to help facilitate any needed repairs, i.e. HVAC, plumbing, electric, masonry, carpeting, carpentry, grounds keeping, as needed.
  • Maintain service records on all major equipment, such as HVAC; provide to auditors, as needed.
  • Maintain current mechanical and electrical schematic drawings of the building.
  • Purchase building maintenance supplies and pick up from supplier, when necessary.


Daily Responsibilities:

  • Maintain FlightSafety International's commitment to Customer satisfaction while performing job duties.
  • Interact within a cooperative environment through beneficial behavior, commitment to common goals, contribution to problem solving, communication of ideas and suggestions, and encouragement to other employees and departments.
  • Accountable for the security of FlightSafety International materials, projects and business information regarding the methods and techniques used in the production and usage of FlightSafety International products.
  • Accountable for the accuracy and completeness of assigned tasks.
  • Able to adhere to a work schedule including prompt and regular attendance.
  • Report, on a timely basis, any safety hazards observed in work area, equipment, and/or building to appropriate person(s) for correction.
  • Participate in the Quality Management System (QMS) activities at assigned site and adhere to the processes related to accomplishing the site's QMS goals.
  • Support FlightSafety International's, and its subsidiaries', commitment to ethical behavior by basing our priorities on lawful and ethical conduct as we deal with coworkers, Customers, vendors and others in all of our operations. (See Sarbanes-Oxley Act of 2002)



The following duties may, or may not, be applicable at the individual Learning Center

  • Prioritize workflow on a daily, weekly and monthly basis.
  • Attend, facilitate and/or research training to increase skills applicable to job position and workplace issues.
  • Schedule periodic maintenance of FlightSafety International’s Company vehicle(s) and arrange for delivery to and from off-site facilities for that maintenance. Maintain records/documentation of all company automobiles and their maintenance schedule; perform all preventative care, keep fueled, clean, etc.
  • Run business errands as directed, which may include transporting clients, using the company vehicle.
  • Perform general maintenance on office furniture; assemble new purchases of office equipment/furniture; move and arrange office equipment/furniture, as needed.
  • Make purchases at local “club member” warehouses for items needed in kitchen/break areas and/or for special “Client/Customer” events.
  • Responsible for set-up prior to scheduled “Welcome” events for Clients and for pick-up and restoring area to “normal” configuration.
  • Purchase fresh fruit and supplies for communal lounge.
  • Unload supplies from delivery trucks, as directed.


CONTACTS: The employee must display a service-oriented demeanor to both internal and external contacts and promote a positive image of FlightSafety International while performing the duties of the job.

INTERNAL - All FlightSafety International Employees

EXTERNAL - Customers, vendors and general public


QUALIFICATION REQUIREMENTS: The requirements listed below are representative of the knowledge, skill and/or ability required.



High school diploma or Certificate of High School Equivalency (G.E.D. - demonstrated satisfactory performance in the General Educational Development Testing Program) with two to three (2-3) years’ related experience and/or training; or equivalent combination of education and experience.

One (1) year’s experience in supervisory/management capacity of two (2) or more employees.



Valid Driver’s License, where applicable.

Any general licensing regarding electrical, plumbing, HVAC or other mechanical skills would be preferable, but not required.



  • Fluency in English, through both verbal and written communications; able to speak, understand, read and write Excellent verbal and written communication skills.
  • Excellent organization skills
  • Ability to interact with various levels of management in a professional manner Ability to adapt to changing schedules and high-pressure situations
  • Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
  • Ability to read and interpret mechanical and electrical schematic drawings.



Knowledge of and ability to use basic shop tools, i.e. drills, hammers, wrenches, etc.

IBM PC and/or compatible computer with printer (entry level proficiency)

Various office equipment: FAX, Copier, and Multi-line Telephone



General knowledge of the following software: MS Word, MS Excel, MS PowerPoint and MS Outlook

Database: - MS Access, preferred

Other software programs may be required, as needed.


PHYSICAL DEMANDS AND WORK ENVIRONMENT: The physical demands and work environment described here are representative of those that must be met and/or encountered by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


  • While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee may be required to stand; walk; sit; climb or balance; and stoop, kneel, crouch, or crawl.
  • Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
  • The employee must regularly lift and/or move up to 10 pounds and frequently lift and/or move up to 25 pounds.
  • The noise level in the work environment is usually moderate.

FlightSafety is an Equal Opportunity Employer/Vet/Disabled.

Nearest Major Market: St Louis