Lead Facility Manager

Purpose of Position

The Lead Facilities Manager is responsible for servicing mechanical systems coordinating and performing all facility maintenance tasks at their assigned locations.  This includes acting on reports from employees at the facility, identifying needed routine maintenance tasks, as well as scheduling and performing preventative maintenance tasks.

Tasks and Responsibilities

• Perform and/or coordinate for repairs, testing and maintenance of mechanical systems, to include elevators, fire alarms, fire extinguisher and suppression systems, and HVAC systems.
• Coordinate and/or perform all maintenance departmental service requests, ensuring that work performed in these areas is accomplished efficiently with a minimum amount of disruption and inconvenience.
• Perform all general maintenance work.
• Monitor the work of contractors and vendors, including interactive partnership with third party property management, as applicable.
• Design and implement Preventative Maintenance programs per asset requirements at assigned facilities.
• Maintain a variety of mechanical systems, including locks, HVAC, electrical and plumbing
• Maintain facility standards for all furniture, finishes and overall condition in a clean and comfortable facility.
• Plan/forecast future projects and repairs in coordination with Manager, Facilities or Supervisor, Facilities.
• Communicate with local onsite representatives for scheduling of systems to be tested and/or shut down for preventative maintenance to ensure disruptions are minimized.
• Point of contact for all Physical Security policies, procedures and Security Audits.
• Daily inspection of assigned facilities and log any issues or discrepancies noted.
• Ensure OSHA, EPA, State and Local standards and requirements are being followed.
• Maintain Service Records on all Assets.
• Perform all routine maintenance as needed.
• Log all issues identified in assigned management software system

Minimum Education

• HVAC Technician Certification or bachelor’s degree in Engineering, Business or related field.

Minimum Experience

5+ years’ experience in facilities maintenance or building operations.

Knowledge, Skills, Abilities

• Knowledge of OSHA and environmental regulations, laws and practices
• Knowledge of general building maintenance methods, operating requirements and safety precautions related to facilities management.
• Proactive approach to maintenance tasks
• Mechanical systems expert
• Technical building maintenance skills
• Fluency in English, through both verbal and written communications; able to speak, understand, read and write
• Verbal and written communication skills
• Computer skills including, MS Office suite.
• Excellent organizational and time management skills
• Ability to adapt to changing schedules and high-pressure situations
• Able to work unsupervised, as needed

Physical Demands and Work Environment

The physical demands and work environment described here are representative of those that must be met and/or encountered by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. The employee may be required to stand; walk; sit; climb or balance; stoop, kneel, crouch, or crawl; and taste or smell. 

Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.  

The employee must regularly lift and/or move up to 25 pounds and frequently lift and/or move up to 50 pounds. 

The noise level in the work environment is usually moderate.