Procurement Analyst, Sr.

Purpose of Position

The Procurement Operations Analyst is a newly formed role supporting the FlightSafety International procurement team.  This role will play a key role in tracking and managing key metrics across the procurement function to create visibility to spend activity and sourcing opportunities and strengthening controls and risk management processes related to third-party spend. In addition, this role will support purchasing and procurement operations across a variety of categories of indirect goods and services used in corporate office and learning center locations, including computer hardware and peripherals, office and meeting suppliers, promotional items, printed materials, routine facilities maintenance items and low dollar miscellaneous items.   This includes executing purchasing transactions, conducting market and supplier research, analyzing spend trends, documenting customer needs and supporting category management teams with sourcing and bidding activities. This role presents a unique opportunity to build a reporting framework and best practices from the ground up and produce actionable insights to influence strategy, procurement execution and supplier management as well as support the assessment and planning for new policies and technology solutions. This role will have broad interaction with procurement teams, finance teams, business stakeholders, and leadership.

Tasks and Responsibilities

•    Create and maintain recurring reporting and analysis of vendor utilization, spending patterns, contract compliance, savings performance and other procurement and financial KPIs to assess procurement effectiveness and identify savings and efficiency opportunities.
•    Coordinate an annual category planning process to align with stakeholders on key initiatives and goals and develop a project and savings plan.
•    Lead recurring procurement and stakeholder meetings to review results and insights, track progress against open initiatives and update project pipelines.
•    Develop, implement, and maintain reporting procedures that support internal control procedures related to contracts and financial commitments generated by procurement activities.
•    Monitor commercial contract compliance to negotiated pricing and terms.
•    Monitor regulatory, market and economic trends that impact pricing and supply availability and lead recurring and ad hoc analysis projects to assess impact of external factors on FlightSafety and suggest mitigation strategies.
•    Develop and implement a supplier relationship management program, supplier risk management assessment, and monitoring tools and practices.
•    Support data gathering and analysis to support FlightSafety Defense compliance with small business initiatives and other DoD programs.
•    Analyze impact, results and opportunities as new procurement policies, procedures or tools are introduced to the enterprises.
•    Partner with Procurement Leadership and Category Leads as needed to identify and vet potential new suppliers and execute RFx events and support supplier contracting activities.
•    Monitor contract and purchase order lifecycles including ensuring documents are correctly created and approved per company requirements, successfully communicated to suppliers and properly closed out once the goods or services have been received.  Work with suppliers to address any delays or other issues that arise.  Partner with Accounts Payable as needed to ensure purchased and correctly invoiced.

Minimum Education

Bachelor’s Degree in Procurement, Supply Chain, Business, Finance, or a related field

Minimum Experience

3-5 years of related experience

Knowledge, Skills, Abilities

•    High degree of financial and business acumen and problem-solving ability.
•    Strong organizational skills and the ability to act independently.
•    Experience working on cross-functional projects.
•    Knowledge of core procurement processes including category planning, supplier selection and management, sourcing and contract management.
•    Possesses initiative, confidence, and drive to achieve results without explicit direction or detailed instructions.
•    Strong analytical and creative thinker with a high attention to detail.
•    Experience working with large data sets to create operational and management reports and dashboards.
•    Knowledge of financial analysis and financial statements preferred.
•    Knowledge of business and economic issues, cost structures and contracts.
•    Effective communication skills and the ability to identify, engage, and facilitate collaboration across all relevant stakeholders, both internal and external.
•    Ability to adapt to changing priorities and manage multiple requests simultaneously.
•    Proficient with EXCEL, Word, PowerPoint. 

Physical Demands and Work Environment

The physical demands and work environment described here are representative of those that must be met and/or encountered by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.